If You’re Not Tracking the Right Metrics, You’re Losing Money
Let’s get something straight—most dentists track the WRONG numbers. Let’s talk about dental practice analytics software!
You obsess over new patient counts… but ignore revenue per patient.
You check production reports… but don’t track PPO write-offs.
You celebrate “busy months”… but don’t measure how much profit actually STAYS in your pocket.
Reality check: If you’re not tracking MRR (Monthly Recurring Revenue), ARR (Annual Recurring Revenue), and revenue per patient, you’re flying blind.
✅ The average dental practice writes off $35,000+ per month in PPO discounts.
✅ Membership patients spend 2X-4X more than insurance-based patients.
✅ Optimizing revenue per patient is the #1 way to scale a practice profitably.
And here’s the kicker: If you’re not using analytics software to track these numbers, you’re probably leaving hundreds of thousands on the table.
In this guide, you’ll learn:
✅ The best dental practice analytics software for tracking key metrics.
✅ Why MRR, ARR & revenue per patient are the ONLY numbers that matter.
✅ How BoomCloud™ helps practices scale membership programs & boost recurring revenue.
Let’s go.
Story: How One Dentist Used Analytics to 10X Revenue
Meet Dr. Tyler Simmons.
He was:
❌ Obsessing over new patient counts but ignoring profitability.
❌ Losing money every month to PPO write-offs.
❌ Constantly stressed about inconsistent cash flow.
Then, he made ONE SIMPLE CHANGE—he stopped focusing on production and started tracking MRR, ARR, and revenue per patient.
Fast forward 12 months:
He dropped 3 low-paying PPOs.
His practice added $50,000/month in predictable recurring revenue.
Case acceptance skyrocketed (because patients had a simple way to pay).
That’s the power of tracking the right numbers & launching a membership plan.
The Best Dental Practice Analytics Software for Growth
1. BoomCloud™ – The Best Software for Tracking Membership Revenue (MRR & ARR)
RULE #1: If you don’t have MRR, you don’t have financial stability.
What is BoomCloud™?
✅ A membership plan management software that tracks MRR & ARR.
✅ Automates patient billing & renewals for predictable income.
✅ Helps you scale a membership plan that increases patient loyalty.
Why This Works:
✔️ You no longer rely on insurance payments.
✔️ Your revenue is stable, no matter how many new patients you get.
✔️ Your practice becomes more valuable (great for selling or expanding).
Want to automate your membership plan & grow MRR? Check out BoomCloud™
2. Dental Intel – The All-in-One Analytics Dashboard for Your Practice
RULE #2: If you’re not using real-time data, you’re making guesses.
What is Dental Intel?
✅ Tracks EVERYTHING from case acceptance to patient retention.
✅ Gives detailed reports on profitability, collections, and PPO write-offs.
✅ Syncs with your practice management software for real-time insights.
Why This Works:
✔️ Know exactly where your money is coming from.
✔️ Track case acceptance rates & improve treatment plan conversions.
✔️ See which PPOs are costing you the most & DROP THEM.
Want to track your practice’s financial health? Check out Dental Intel
3. Weave – The Ultimate Patient Communication & Analytics Tool
RULE #3: Patients who don’t return = lost revenue.
What is Weave?
✅ Tracks patient communication & automates appointment reminders.
✅ Increases recall effectiveness by sending texts & calls at the right time.
✅ Improves online reviews & patient engagement.
Why This Works:
✔️ No more patient no-shows = higher revenue per patient.
✔️ Automated reminders = increased patient retention.
✔️ More Google reviews = higher patient acquisition.
Want to improve patient retention & increase revenue? Check out Weave
How to Use Practice Analytics to Drop PPOs & Scale Revenue
STEP 1: Analyze Your PPO Write-Offs
How much are you losing every month?
If you’re writing off $30K+ monthly, it’s time for a change.
STEP 2: Calculate Your MRR, ARR & Revenue Per Patient
Track how much revenue comes from memberships & fee-for-service.
Compare membership patients vs. insurance patients.
STEP 3: Launch a Membership Plan to Increase Recurring Revenue
Offer a $30-$50/month membership to uninsured patients.
Provide free cleanings, exams & discounts on major treatments.
STEP 4: Market Your Membership Plan Like Crazy
✅ Run Facebook & Instagram ads targeting uninsured patients.
✅ Use SEO & Google PPC to rank for “No Insurance Dentist Near Me.”
✅ Leverage email marketing to convert existing patients.
STEP 5: Use BoomCloud™ to Automate & Scale Memberships
Track revenue, manage renewals & optimize pricing.
Easily integrate memberships into your patient flow.
Want to launch a membership plan & scale predictable revenue? Check out BoomCloud™
How BoomCloud™ Helped One Practice Scale to $500K in Recurring Revenue
Dr. Reynolds stopped relying on insurance patients and started offering a membership plan.
What He Did:
✔️ Launched a BoomCloud™ membership plan.
✔️ Used social media & SEO to attract high-value patients.
✔️ Implemented AI booking & same-day treatment for convenience.
Results in 12 Months:
1,800 patients joined the membership program.
MRR hit $42,000/month.
ARR surpassed $504,000/year.
Now, Dr. Reynolds has predictable revenue, loyal patients, and NO PPO headaches.
Want the same results? Check out BoomCloud™
Final Thoughts: Stop Guessing—Start Tracking the RIGHT Metrics
The biggest mistake practices make? Tracking the WRONG numbers instead of BUILDING RECURRING REVENUE.
Step 1: Track MRR, ARR, Revenue Per Patient & PPO Write-Offs.
Step 2: Offer a membership plan to increase case acceptance & retention.
Step 3: Use BoomCloud™ to automate memberships & scale revenue.
More patients. More revenue. Less stress.
Ready to build a membership plan that scales? Check out BoomCloud™
