Cloud Dental Software: The Best Tools to Transform Your Practice

February 17, 2025
Written by: Jordon Comstock

How To Launch & Grow a Six-Figure Membership Plan

Join our exclusive course and discover the proven strategies that practices use to add $10,000+ in monthly recurring revenue with membership plans.

Welcome to the digital age of dentistry, where cloud-based software has taken over the slow and outdated systems of yesteryear. If you’re still stuck in the land of clunky hardware, scattered files, and a system that looks like it belongs in a 1980s sci-fi movie, it’s time to upgrade. The best cloud dental software not only makes your life easier but also helps scale your practice, increase patient loyalty, and maximize profitability. Let’s dive into some game-changing tools and how they can revolutionize your operations while boosting your bottom line.

The Power Players in Cloud Dental Software

BoomCloud™ – Membership Plans Done Right

BoomCloud™ is the MVP when it comes to membership software. This tool helps practices create and manage their own patient membership programs, allowing you to offer in-house plans that patients love and, frankly, insurance companies hate. With BoomCloud™, you can:

  • Generate predictable recurring revenue (hello, MRR and ARR).
  • Boost patient loyalty by offering affordable plans.
  • See membership patients spend 2X to 4.5X more than their insurance-reliant counterparts.

Case Study Alert: A practice using BoomCloud™ scaled their membership base to 1,200 active members paying $135/month. That’s $162,000 in monthly recurring revenue and nearly $2 million annually. Those numbers don’t just pay for software—they pay for staff bonuses, new equipment, and maybe even a Caribbean vacation for the whole team.

Weave – The Communication Powerhouse

Weave is like your friendly office manager—if that manager worked 24/7 and never got cranky. Weave connects patient communication channels into one seamless platform. Need to text appointment reminders? Done. Want to check reviews or send post-visit surveys? Easy. It even integrates with your practice management software to keep everything humming along.

RevenueWell – Marketing Magic

RevenueWell is your marketing guru in a box (or cloud, rather). It helps you stay connected to your patients through personalized email campaigns, social media tools, and automated reminders. Need to promote your patient membership plan? RevenueWell has you covered with templates, analytics, and automation.

Dental Intel – Data Is the New Gold

Dental Intel takes the guesswork out of practice management. With dashboards that track production, collections, case acceptance, and hygiene reappointment rates, you’ll know exactly where to focus your efforts. Combine Dental Intel with BoomCloud™, and you can see how membership plans directly impact your production goals. Spoiler: They skyrocket.

How Cloud Software Drives Membership Programs

Boost Patient Loyalty

Patients with a membership plan feel like they’re part of an exclusive club (think VIP treatment, but with fluoride). These patients are more likely to stick around and prioritize their oral health, leading to better retention rates for your practice.

Increase Revenue Per Patient

Membership patients don’t just schedule their cleanings and call it a day. They are more likely to accept treatment plans, including restorative and elective procedures. On average, they spend 2X to 4X more than PPO patients.

Simplify Administration

Cloud software like BoomCloud™ automates billing, tracks renewals, and provides insights into patient behavior. This means fewer headaches for your front office staff and more time to focus on patient care.

Predictable Revenue

MRR (Monthly Recurring Revenue) is the secret sauce to financial stability. With a consistent income from membership plans, you can plan for growth, invest in technology, and sleep better at night knowing the bills are covered.

Real-Life Success: BoomCloud™ in Action

Wood River Dental knew they needed a strategy to reduce dependence on PPOs and build a loyal patient base. By implementing BoomCloud™, they scaled to 1,300 active members paying $145/month.

  • MRR: $188,500
  • ARR: $2.26 million
  • Impact: Membership patients accounted for a 35% increase in restorative care revenue.

The result? A thriving practice with predictable cash flow, reduced stress, and patients who feel valued.

Why Cloud Software Is Non-Negotiable

Accessibility Anytime, Anywhere

Whether you’re at the office, at home, or sipping margaritas on a beach, cloud software keeps you connected. You can access schedules, reports, and patient data from any device with an internet connection.

Automatic Updates and Security

Say goodbye to IT nightmares. Cloud-based platforms automatically update with the latest features and security measures, ensuring compliance and keeping patient data safe.

Scalability for Growth

As your practice grows, your software grows with you. Need to add more users or locations? Cloud platforms make scaling seamless.

Wildfire Sites: Igniting Your Online Presence

Let’s talk about the unsung hero of dental marketing—your website. It’s your digital front door, your 24/7 salesperson, and the first impression patients have of your practice. If your website isn’t up to snuff, it’s time to upgrade. Enter Wildfire Sites, a drag-and-drop website builder that makes creating a stunning dental website as easy as pie.

Why Wildfire Sites?

Wildfire Sites isn’t just another website builder; it’s designed specifically for dental practices. That means no generic templates or confusing design tools. You get a streamlined platform with features that cater to your unique needs. Here’s what makes Wildfire Sites a blazing choice:

  • Drag-and-Drop Simplicity: No coding, no headaches. Just point, click, and build.
  • Custom Dental Templates: Choose from professionally designed templates tailored for dental practices.
  • Built-In SEO Tools: Make sure your site ranks high on Google searches so new patients can find you.
  • Mobile-Optimized: With 70% of web traffic coming from mobile devices, Wildfire ensures your site looks great everywhere.
  • Integration Ready: Connect with tools like BoomCloud™, appointment scheduling software, and payment gateways.

Core Features Dentists Love

  1. Online Scheduling Integration
    Patients today expect convenience, and online scheduling is a must. Wildfire makes it simple to embed a scheduler directly on your site, allowing patients to book appointments without picking up the phone.
  2. Membership Program Sign-Ups
    If you’re running a patient membership program with BoomCloud™, Wildfire helps you spotlight it on your homepage. Add a sign-up form or a dedicated membership page to encourage new patients to join.
  3. SEO-Optimized Content
    Wildfire ensures your website isn’t just pretty but also effective. With built-in SEO tools, you can optimize every page to rank for keywords like “dental implants near me” or “family dentist in [your city].”
  4. Analytics and Insights
    Track how many patients are visiting your site, where they’re coming from, and what they’re clicking on. Knowledge is power, and Wildfire gives you the data to make informed marketing decisions.

Why a Great Website Matters

Think of your website as your practice’s digital storefront. Would you walk into a practice with peeling paint and a flickering neon sign? Nope. Patients won’t stick around if your site is outdated, clunky, or hard to navigate. A sleek, user-friendly website gives patients confidence in your expertise before they even meet you.

Testimonials from Real Practices

“Wildfire Sites made our website redesign effortless. The drag-and-drop builder was so easy to use, and we’ve seen a noticeable uptick in new patient inquiries since launch.”
– Dr. Sarah T., Family Dentist

“Adding our BoomCloud™ membership sign-up to our Wildfire website has been a game-changer. Patients love the convenience, and we love the predictable revenue.”
– Dr. Jason M., General Dentist

Ready to Light Your Digital Fire?

If your current website feels more like a campfire than a bonfire, it’s time to upgrade. Visit Wildfire Sites to learn how to create a website that looks amazing, works seamlessly, and drives real results for your dental practice.

Make your practice stand out with a site that doesn’t just work—it wows. Wildfire Sites will have your patients saying, “Wow, I can’t wait to book an appointment!” instead of, “Is this site from 1998?”

Strategies for Leveraging Cloud Software

  1. Integrate and Automate
    Connect your cloud tools to eliminate manual tasks and create a unified system. For example, use BoomCloud™ for memberships, Weave for communication, and Dental Intel for analytics.
  2. Promote Membership Plans Aggressively
    Use platforms like RevenueWell and Weave to market your membership program. Send targeted emails, post about it on social media, and offer exclusive promotions to encourage sign-ups.
  3. Train Your Team
    Invest in training so your staff knows how to use these tools effectively. Incentivize them to promote membership plans by offering bonuses for every new patient added.
  4. Track Your Metrics
    Keep an eye on your MRR, ARR, and patient spending habits. With data-driven insights, you can make informed decisions and maximize profitability.

Conclusion: Invest in the Right Tools for Success

Cloud dental software isn’t just a convenience—it’s a necessity for modern dental practices. From managing patient memberships with BoomCloud™ to automating communication with Weave and tracking performance with Dental Intel, these tools streamline operations and boost profitability.

Ready to join the cloud revolution? Start with BoomCloud™. Its ROI speaks for itself, and its ability to increase revenue while reducing PPO dependency makes it the gold standard. Schedule a demo today and see how your practice can scale to new heights with predictable recurring revenue and happy, loyal patients.


Relevant Links for More Information

My Top Podcasts

Download This E-book!

Learn tactics and strategies from practices that have built a million dollars in recurring revenue from their membership subscriptions alone!

Membership Plans For Optometrists

vision-membership-plan-ebook Creating a patient membership plan is the smartest strategy to implement in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & increase sales!

Fire The PPOs!

Say goodbye to PPOs and hello to a thriving, independent dental practice. Don’t miss out – your journey to financial freedom starts here!

Subscribe to Our Podcasts!

Jordon Comstock

Author Bio

Jordon Comstock is the Founder & CEO of BoomCloud™, a software that allows practice, clinic & spa owners to build, manage and scale a membership program. This helps practice & clinic owners to create recurring revenue & improve loyalty via membership programs. Jordon is passionate about Music, Hawaii, Healthcare businesses like: dentistry, optometry, med spas and massage spas. Schedule a demo of BoomCloud™ and learn how membership programs can improve your business. Here are more dental books to improve your practice

Calculate Your Potential

with BoomCloud™

Recurring Revenue Growth Calculator

Discover the revenue potential of your practice’s membership plans. This calculator helps you project growth by analyzing key factors like patient volume, plan pricing, and service utilization. See how implementing a custom plan can boost your bottom line.

Revenue Calculator

 PPO Loss Calculator – How Much are YOU Losing?

Calculate the hidden costs of relying on traditional PPO plans. Our PPO Loss Calculator reveals the revenue you could be missing out on and helps you strategize for greater profitability with a membership-based model.

PPO Loss Calculator