“We’re No Longer Accepting Dental Insurance”—and Why That’s the Best Damn Thing You’ll Ever Say in California
If the thought of telling patients you’re no longer accepting dental insurance makes you feel like you just lit a match in a fireworks store—good. That means you care. But also? It means you’re about to break free.
California dentists, this is your liberation letter.
Because staying in-network is like signing up to be underpaid, overworked, and micromanaged by people who don’t even floss.
But don’t just drop insurance—replace it with something better: a recurring revenue machine that gets your patients saying “yes” more and keeps your team out of the insurance hellscape.
Let’s build that letter. Let’s write the future.
Let’s talk about BoomCloud™, membership programs, MRR, ARR, and how one simple shift tripled revenue per patient.
STORY: The California Dentist Who Said Goodbye to PPOs—and Hello to Freedom
Meet Dr. Rachel, a practice owner in San Diego.
She was pulling 4-day clinical weeks but working 6-day stress levels.
Insurance write-offs were swallowing 32% of her production.
She had 2 full-time team members just to handle claims and appeals.
Then Delta dropped her reimbursement again.
That was the final straw.
She drafted a “no longer accepting dental insurance” letter, dropped 4 PPOs, and launched a BoomCloud™-powered membership program.
Within 10 months:
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550 active members
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$27,500 Monthly Recurring Revenue (MRR)
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$330,000 Annual Recurring Revenue (ARR)
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Retention went UP
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Treatment plan acceptance jumped from 42% → 88%
And the best part?
Patients stayed. Because her message was honest, strategic, and offered a better alternative.
THE LETTER: No Longer Accepting Insurance—California Style
Here’s a sample version of what you can send your patients:
Subject: Important Update from Dr. Rachel’s Smile Studio ✨
Hi [Patient First Name],
We want to thank you for trusting us with your care—our mission has always been simple: deliver amazing dentistry without compromise.
That’s why, starting [Date], our office will no longer be in-network with any dental insurance providers.
Why?
Because we believe your treatment decisions should be made between you and your dentist—not dictated by an insurance company in a cubicle.
But don’t worry—we’ve got your back.
We’re introducing the Smile Membership Plan, a simple monthly subscription that gives you:
✅ Free exams & cleanings
✅ Up to 20% off all services
✅ No deductibles, no claim forms, no waiting periods
✅ Instant savings & VIP care
It’s affordable, transparent, and built to help you say “yes” to the treatment you need—when you need it.
Learn More About the Plan Here
Let’s keep smiling together.
With gratitude,
Dr. Rachel + Team
Insurance Doesn’t Own You—Unless You Let It
Here’s the brutal truth:
Most dental practices are renting their patient relationships from insurance companies.
The moment you go out of network, you own your practice again.
Patients don’t leave when you drop insurance—they leave when they don’t understand what they’re getting instead.
That’s why pairing your “no longer accepting dental insurance” letter with a BoomCloud™ membership plan is non-negotiable.
DATA: Why Membership Patients Are Worth 2x–4x More
Metric | PPO Patient | Membership Patient |
---|---|---|
Avg Annual Spend | $700–$900 | $1,800–$2,400 |
Case Acceptance Rate | ~40% | 75%–90% |
Retention (2-Year Avg) | ~50% | 85%+ |
Hassle Factor | High | Low |
Predictable Monthly Revenue | ❌ Nope | ✅ Hell yes |
And this isn’t hypothetical. BoomCloud™ gives you real-time dashboards for:
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✅ MRR (Monthly Recurring Revenue)
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✅ ARR (Annual Recurring Revenue)
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✅ Active Members
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✅ Failed Payment Recovery
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✅ Churn Analysis
Basically, it’s like giving your practice a CFO in your pocket.
How to Roll Out Your Membership Plan Like a Pro
Here’s your playbook
Step 1: Build a Simple Tiered Plan
Use BoomCloud™ to design:
Basic Plan – $35/mo
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2 cleanings
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X-rays + exam
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10% off everything
Perio Plan – $58/mo
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3–4 cleanings
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Custom discounts
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Priority scheduling
Cosmetic Plan – $79/mo
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Includes whitening
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Exclusive perks
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Quarterly promos
Step 2: Train Your Team to OWN the Conversation
Scripts > Guesswork.
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“We’ve decided to go insurance-free so we can serve you better. But don’t worry—we created a membership plan that actually saves you more.”
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“No claim delays, no limits. Just awesome care and instant savings.”
Use BoomCloud™’s training resources to onboard your team in < 2 hours.
Step 3: Market the Transition with Confidence
Here’s how to make your “no more insurance” message hit harder and convert:
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Email campaign with the letter above
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Printed mailers for patients who ghost digital stuff
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Office signage: “We’ve gone insurance-free. Here’s why.”
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Social posts & short videos explaining the change
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QR code to join your membership on every checkout screen
CASE STUDY: Why California Is Ground Zero for Ditching Insurance
California has:
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The highest practice overhead in the country
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The lowest average PPO reimbursement rates
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The most red tape (thanks, Delta Dental of CA)
Translation?
You have the most to gain by going insurance-free—and the most to lose by staying stuck.
Dr. Rachel didn’t just survive the transition…
She tripled her net income in 18 months.
FINAL TAKE: Don’t Just Write a Letter. Launch a Movement.
Dropping dental insurance in California is bold—but it’s not reckless when you’ve got a strategy.
Your letter isn’t just a goodbye to insurance.
It’s a love letter to freedom.
Pair it with a smart BoomCloud™ membership plan, and you’ll:
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Boost loyalty
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Increase revenue per patient
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Build predictable income
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Work less with fewer headaches
Stop letting PPOs write your practice story.
Start writing your own.