How to Create a Dental Referral Program: Marketing Guide

Download "The Million Dollar Membership Plan" E-book!

Learn tactics and strategies from practices that have built a million dollars in recurring revenue from their membership subscriptions alone! Creating a patient membership plan is the smartest strategy to implment in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & improve your case acceptence by 3X with members. Download the book Now!

A dental referral program is a powerful strategy to grow your patient base and foster loyalty among your current patients. This marketing guide will walk you through the essential steps to create an effective dental referral program for your practice, leveraging your current patients to attract new ones. We’ll also explore the importance of a patient membership plan for referrals and retention while reducing dependency on PPOs. Finally, we will present a case study of Dr. Sarah, who successfully implemented a membership plan and achieved remarkable results.

Understanding the Dental Referral Program

A dental referral program incentivizes your current patients to refer family members, friends, and acquaintances to your practice. This approach not only helps in acquiring new patients but also strengthens the bond with your loyal patients.

Benefits of a Dental Referral Program

  1. Cost-Effective Marketing: Referral programs are less expensive than traditional advertising.
  2. High-Quality Leads: Referrals tend to convert at a higher rate since they come from trusted sources.
  3. Patient Loyalty: Encourages existing patients to stay loyal to your practice.
  4. Increased Patient Volume: Steady inflow of new patients ensures growth and sustainability.

Steps to Create a Dental Referral Program

1. Define Your Goals

Before creating a referral program, identify your objectives. Common goals include:

  • Increasing patient volume
  • Enhancing patient loyalty
  • Boosting revenue from new patients

2. Identify Incentives

Choose attractive incentives to motivate your patients to refer others. Examples include:

  • Gift Cards: Offer a gift card to both the referrer and the new patient after the first appointment.
  • Discounts on Dental Services: Provide discounts on future treatments.
  • Free Dental Care Services: Offer free cleanings or exams.

3. Develop a Simple Process

Make the referral process straightforward for your patients. Steps can include:

  1. Patients receive referral cards to hand out to friends and family.
  2. Referred individuals present the card during their first appointment.
  3. Both the referrer and the new patient receive their incentives.

4. Promote Your Program

Use multiple channels to inform your patients about the referral program:

  • In-Office Promotions: Display posters and provide referral cards at the dental office.
  • Email Marketing: Send out newsletters detailing the referral program.
  • Social Media: Leverage platforms like Facebook and Instagram to reach a wider audience.
  • Website: Highlight the referral program on your practice’s website.

5. Track and Evaluate

Regularly monitor the performance of your referral program. Key metrics to track include:

  • Number of referrals made
  • Number of new patients acquired through referrals
  • Total revenue generated from referred patients

Importance of a Patient Membership Plan

A patient membership plan is crucial for enhancing referrals and patient retention. It offers a structured approach to dental care, providing patients with regular check-ups and treatments for a fixed monthly fee.

Benefits of a Membership Plan

  1. Consistent Revenue Stream: Provides predictable income through monthly fees.
  2. Improved Patient Retention: Patients are more likely to stay with your practice when they are enrolled in a membership plan.
  3. Enhanced Referrals: Membership plans often include referral incentives, encouraging members to refer others.
  4. Reduction in PPO Dependency: By offering a membership plan, you can reduce reliance on PPOs, which often lead to reduced profit margins due to write-offs.

Case Study: Dr. Sarah’s Success with Membership Plans

Dr. Sarah, a successful dentist, implemented a patient membership plan in her practice. This plan offered patients various benefits, including regular check-ups and discounts on additional dental services, for a monthly fee of $45.


  1. Membership Growth: Dr. Sarah enrolled over 2200 active patients in her membership plan.
  2. Monthly Recurring Revenue (MRR): With 2200 members paying $45 per month, Dr. Sarah’s practice generated $99,000 in MRR.
  3. Annual Recurring Revenue (ARR): The annual recurring revenue from the membership plan was $1,188,000.
  4. Increased Treatment Revenue: Members were more likely to seek additional treatments, leading to increased revenue from restorative care, averaging 2 to 3 times more than non-members.

Referrals Generated

The membership plan also encouraged referrals. Members who enjoyed the benefits were motivated to refer family members and friends, knowing that both parties would receive incentives. This led to a steady stream of new patients, further boosting the practice’s growth.

Implementing a Membership Program

Define Membership Tiers

Offer different levels of membership with varying benefits to cater to different patient needs.

Promote the Program

Use your website, social media, and in-office materials to inform patients about the membership plan and its benefits.

Track Performance

Regularly evaluate the success of the membership program and make necessary adjustments to improve it.

Combining Referral and Membership Programs

Integrating your dental referral program with a patient membership plan can amplify the benefits of both strategies. Here’s how:

Synergy of Programs

  1. Enhanced Incentives: Offer additional rewards for members who refer new patients.
  2. Loyalty Reinforcement: Membership plan members who refer others are more likely to stay loyal to your practice.
  3. Increased Patient Satisfaction: Both programs focus on providing a positive experience, encouraging long-term relationships with your patients.

Practical Steps

  1. Referral Incentives for Members: Provide extra benefits, such as additional discounts or free services, to members who make referrals.
  2. Member-Only Referral Cards: Create special referral cards exclusively for members, enhancing the sense of exclusivity and value.
  3. Regular Communication: Keep both members and non-members informed about the benefits of participating in the referral and membership programs through newsletters and social media updates.

Tracking and Evaluating Your Programs

Key Metrics

To ensure the success of your dental referral program and membership plan, track the following metrics:

  • Referral Rates: Number of referrals made by current patients.
  • Conversion Rates: Percentage of referred individuals who become new patients.
  • Retention Rates: Percentage of members who renew their membership plans.
  • Revenue Growth: Increase in revenue from new and existing patients.

Feedback Mechanisms

Collect feedback from your patients to understand their experiences with the referral and membership programs. Use surveys, reviews, and direct communication to gather insights and make improvements.

Leveraging BoomCloud™ for Membership Programs

BoomCloud™ is a powerful tool designed to help dental practices create, manage, and scale their membership plans efficiently. Dr. Sarah used BoomCloud™ to streamline her membership program, making it easier to enroll patients, manage billing, and track performance.

Features and Benefits of BoomCloud™

  1. Easy Setup and Management: BoomCloud™ offers an intuitive platform that allows practices to set up and manage membership plans without hassle.
  2. Automated Billing: The tool handles billing automatically, ensuring a consistent revenue stream with minimal administrative effort.
  3. Analytics and Reporting: BoomCloud™ provides detailed analytics and reports, helping practices understand the performance of their membership plans and make data-driven decisions.
  4. Customizable Plans: Practices can create customizable membership tiers to meet the diverse needs of their patients.
  5. Patient Communication: The platform includes features for effective patient communication, ensuring members are informed about their benefits and any updates.

Scaling Your Membership Program with BoomCloud™

Dr. Sarah’s success story illustrates the potential of using BoomCloud™ to grow a membership program. By leveraging the platform’s capabilities, she was able to:

  • Enroll Over 2200 Active Members: With streamlined processes and effective promotion, Dr. Sarah quickly grew her membership base.
  • Generate Significant Revenue: The automated billing and consistent communication helped maintain a high retention rate, leading to substantial monthly and annual recurring revenue.
  • Increase Referrals: The enhanced membership benefits encouraged members to refer their friends and family, further expanding her patient base.

Dental practices looking to achieve similar success can benefit from scheduling a demo with BoomCloud™ to see the tool in action and download their comprehensive ebook. This will guide them through the process of implementing and scaling a successful membership plan, ensuring financial stability and growth.


Creating a successful dental referral program involves a combination of strategic planning, attractive incentives, and effective promotion. Integrating a patient membership plan can further enhance referrals and retention while reducing reliance on PPOs. Dr. Sarah’s case study demonstrates the potential success of these strategies, with significant growth in membership, revenue, and patient referrals. By following this guide, your dental practice can also achieve similar results, fostering loyalty and growth through well-executed referral and membership programs.

To learn more about implementing a successful membership plan and dental referral program, schedule a demo with BoomCloud™ and download their comprehensive ebook to get started on your journey towards financial stability and growth.

Download "The Million Dollar Membership Plan" E-book!

Learn tactics and strategies from practices that have built a million dollars in recurring revenue from their membership subscriptions alone! Creating a patient membership plan is the smartest strategy to implment in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & improve your case acceptence by 3X with members. Download the book Now!