Software for Dentist: From Paper Charts to Profit Machines (How the Right Tools 2X Your Revenue Per Patient)

July 15, 2025
Topics: Dental
Written by: Lisa Rasmussen

How Smart Practice Owners Are Ditching PPOs and Adding $500K+ in Recurring Revenue

Join our exclusive course and discover the proven strategies that practices use to add $10,000+ in monthly recurring revenue with patient membership plans. Dr. Evans took this course and now has over 800 members and $37,000/mo of predictable recurring revenue. Watch this webinar before we take it down in 24 hours.

This course normally sells for $297.

But right now, I’m giving you access for just $47.

That’s cheaper than a hygiene cleaning.

And it could be the most profitable $47 you ever spend.

Get the Course Here → The Six-Figure Membership Plan Course

What You Will Learn:

- How to Build a Membership Plan That Pays You Monthly (Even While You Sleep!)

- Why PPOs Are Stealing Your Revenue—And How to Take Control of Your Profits

- The 3-Step System to Scale Recurring Revenue
(Even If You’ve Never Sold a Membership Plan Before!)

- The #1 Mistake Dentists Make When Dropping PPOs (And How to Avoid It!)

LIVE Case Study: How One Dentist Went from PPO-Dependent to $500K+/Year in Recurring Revenue With a Membership Program!

In dentistry today, PPOs are not your friend, they hurt your cash flow, demolish your profit margins, jeopardize your patient relationships & use A.I. to deny claims!!

If I had an employee or partner that messed up my business like that, I would FIRE them ASAP! 

$47. No fluff. Just results.

You in?

Why Most Dental Software Sucks (and What Actually Moves the Needle)

Let’s get honest:
Most “software for dentist” is about as exciting as a recall postcard from 1998.

  • It’s clunky.

  • The UI looks like Windows XP had a baby with a spreadsheet.

  • And most of it? Just digital versions of paper you don’t want anyway.

Here’s the thing NO ONE tells you:
Software is only as good as the revenue and loyalty it creates.

If your tech isn’t boosting patient retention, growing MRR (monthly recurring revenue), and making life easier, it’s not software—it’s a liability.


STORY: Dr. Jen’s Journey From Tech-Tired to Membership Millionaire

Dr. Jen had tried every “all-in-one” system out there:

  • Charting, digital imaging, billing, reminders—the usual suspects.

  • Her team was drowning in tabs, passwords, and missed opportunities.

  • She still had holes in her schedule, tons of write-offs, and zero predictable revenue.

Enter BoomCloud™.
She wanted more than pretty scheduling. She wanted a software for dentist that would:

  • Keep patients loyal (without begging)

  • Build MRR and ARR (annual recurring revenue)

  • Double (or triple) revenue per patient

Her bet paid off.

  • 380+ members in 9 months

  • MRR shot to $12,400/month

  • ARR cracked $148,800

  • Members spent 2.8x more than non-members

  • Write-offs down 72%

  • Retention up 81%

  • Her practice became a revenue machine—all powered by the right software

“BoomCloud™ let us build a real business, not just a busy practice. Now our schedule, revenue, and patient base are predictable—and fun to manage!”
— Dr. Jen, membership evangelist


The Ultimate Software for Dentist Playbook (How to Pick Winners, Ditch the Rest, and 2X Your Profits)

Let’s cut through the noise. Here’s what modern software for dentist should do for YOU:

1. Automate, Don’t Aggravate

  • Membership Management:
    Let patients join, pay, and renew—no chasing, no sticky notes

  • Automated Recalls & Reminders:
    Keep your hygiene schedule full (and the ghosting patients at bay)

  • Real-Time MRR & ARR Tracking:
    Know your recurring revenue at a glance—every month, every year

2. Make Every Patient Worth More

  • Membership Plans:
    Allow you to charge monthly/annually—no insurance hoops, no surprise write-offs

  • Easy Treatment Acceptance:
    Make joining (and booking treatment) a no-brainer—text, email, mobile sign-ups

  • Data Dashboards:
    See who’s your MVPs, who needs a nudge, and where the next referral will come from

3. Engage, Educate, and Enroll

  • Automated Emails/Texts:
    Keep members engaged, update on benefits, drive word-of-mouth

  • Social Media Integration:
    Share “member wins,” reviews, and before/after stories right to your feed

  • Easy Onboarding:
    Less time training, more time treating

4. Easy Integrations—Not a Silo

  • Connects with your practice management system, website, payment processors

  • No double data entry, ever (your team will actually thank you)


THE EPIPHANY BRIDGE: You Don’t Need More Features—You Need More Revenue Per Patient

Let’s get real:
Old-school software gives you more tasks.
Modern software (like BoomCloud™) gives you more revenue, more loyalty, and less stress.

Stats don’t lie:

  • Practices using membership management software see patients spend 2–4x more per year

  • MRR and ARR become predictable (and even recession-proof)

  • Retention and referrals both double, fueling new growth on autopilot

If your software isn’t doing that? It’s time for an upgrade.


CASE STUDY: Dr. Jen’s Software-Driven Practice Growth

Before BoomCloud™:

  • $4,800/month MRR

  • 30% of hygiene visits went unscheduled

  • Insurance write-offs: $6,500/month

  • Revenue per patient: $410

After:

  • 380+ members, $12,400/month MRR

  • 95% hygiene recall rate for members

  • Write-offs dropped by 72%

  • Revenue per member: $1,180 (nearly 3x!)


COOL IDEAS FOR SOFTWARE-POWERED DENTAL PRACTICE GROWTH

  • In-House Membership Plans

    • Unlimited cleanings, discounts, and perks = happy, sticky patients

  • “Members Only” Promotions

    • Flash sales, giveaways, or exclusive events—auto-segmented and messaged

  • Monthly “MRR Milestone” Celebration

    • Share your growth with staff and patients—people love being part of a winning team!

  • Automated Birthday & Anniversary Touchpoints

    • Members feel known, valued, and way more likely to refer


SOFTWARE FOR DENTIST BULLET LIST (THE “DON’T BUY IF IT DOESN’T DO THIS” CHECKLIST) ✅

  • Easy membership management and recurring billing

  • Real-time revenue tracking (MRR, ARR)

  • Integration with your PMS and website

  • Automated communication (reminders, promotions, follow-ups)

  • Simple onboarding and user-friendly interface

  • Analytics for patient value, referrals, and retention

  • HIPAA-compliant and always up-to-date


Why Revenue Per Patient Beats “More New Patients” Every Time

Want to grow? Stop focusing on how many new patients you can churn through.
Instead, optimize revenue per patient:

  • Membership patients spend 2–4x more than insurance patients (BoomCloud™ data)

  • Higher retention, more referrals, and easier treatment acceptance

  • Predictable income means better planning, less stress, and more time for what you love


YOUR NEXT STEPS: UPGRADE YOUR PRACTICE, UPGRADE YOUR LIFE

Ready to move from chaos to control, “busy” to profitable, and finally use software for dentist that grows your revenue (not just your to-do list)? Start here:

My Top Podcasts

How Smart Practice Owners Attract, Retain & Create Recurring Revenue

Get the book that’s helping over 65,000  practices ditch insurance, boost cash flow, and create financial freedom with a patient membership program.

Membership Plans For Optometrists

vision-membership-plan-ebook Creating a patient membership plan is the smartest strategy to implement in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & increase sales!

Fire The PPOs!

Say goodbye to PPOs and hello to a thriving, independent dental practice. Don’t miss out – your journey to financial freedom starts here!

Subscribe to Our Podcasts!

Jordon Comstock

Author Bio

Jordon Comstock is the Founder & CEO of BoomCloud™, a software that allows practice, clinic & spa owners to build, manage and scale a membership program. This helps practice & clinic owners to create recurring revenue & improve loyalty via membership programs. Jordon is passionate about Music, Hawaii, Healthcare businesses like: dentistry, optometry, med spas and massage spas. Schedule a demo of BoomCloud™ and learn how membership programs can improve your business. Here are more dental books to improve your practice

Calculate Your Potential

with BoomCloud™

Recurring Revenue Growth Calculator

Discover the revenue potential of your practice’s membership plans. This calculator helps you project growth by analyzing key factors like patient volume, plan pricing, and service utilization. See how implementing a custom plan can boost your bottom line.

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 PPO Loss Calculator – How Much are YOU Losing?

Calculate the hidden costs of relying on traditional PPO plans. Our PPO Loss Calculator reveals the revenue you could be missing out on and helps you strategize for greater profitability with a membership-based model.

PPO Loss Calculator