New Patient Generator for Dental Offices: Tools & Ideas

Download "The Million Dollar Membership Plan" E-book!

Learn tactics and strategies from practices that have built a million dollars in recurring revenue from their membership subscriptions alone! Creating a patient membership plan is the smartest strategy to implment in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & improve your case acceptence by 3X with members. Download the book Now!

In today’s competitive dental industry, attracting new patients is crucial for growth and success. Implementing a robust “New Patient Generator for Dental Offices” strategy can significantly enhance your practice’s visibility, patient base, and revenue. This guide delves into various marketing techniques such as SEO, PPC, social media, small business marketing, and direct mail marketing. A substantial portion focuses on the importance of patient membership plans and reducing dependence on PPOs. Additionally, we explore how the BoomCloud™ Software platform has revolutionized patient attraction and retention for dental practices.

1. SEO for Dental Offices

Importance of SEO

Search Engine Optimization (SEO) is a critical component of any new patient generator for dental offices. It involves optimizing your dental office’s website to rank higher on search engine results pages (SERPs). Higher rankings lead to increased visibility and more organic traffic, which translates to more potential patients.

Key SEO Strategies

  • Keyword Research: Identify and use relevant keywords such as “Emergency Dentistry” to attract potential patients searching for dental services online.
  • On-Page Optimization: Optimize your website’s content, meta descriptions, and titles to include target keywords. Ensure that your website is mobile-friendly and loads quickly.
  • Content Marketing: Regularly publish high-quality, informative content that addresses common dental concerns and questions. Blog posts, videos, and infographics can attract and engage potential patients.
  • Local SEO: Optimize your Google My Business listing, collect patient reviews, and ensure your practice appears in local searches. Include your location and contact information prominently on your website.

Benefits of SEO

  • Increased Visibility: Higher search rankings lead to more visibility and credibility.
  • Cost-Effective: Compared to paid advertising, SEO offers a higher return on investment (ROI) over time.
  • Targeted Traffic: Attracts potential patients actively searching for dental services.

2. PPC (Pay-Per-Click) Advertising

Understanding PPC

PPC advertising allows dental offices to display ads on search engines and social media platforms, paying only when a user clicks on the ad. This strategy can quickly drive traffic to your website and generate new patient leads.

Effective PPC Campaigns

  • Targeted Keywords: Use specific, high-intent keywords related to dental services to attract quality leads.
  • Compelling Ad Copy: Write engaging and persuasive ad copy that highlights the unique benefits of your practice.
  • Landing Pages: Create dedicated landing pages for each ad campaign to provide relevant information and capture leads.
  • Budget Management: Set a budget that aligns with your goals and monitor campaign performance regularly to optimize ROI.

Benefits of PPC

  • Immediate Results: Unlike SEO, PPC can generate traffic and leads almost instantly.
  • Measurable Outcomes: Track and measure the effectiveness of your campaigns through analytics.
  • Control and Flexibility: Adjust your budget and targeting parameters based on performance.

3. Social Media Marketing

Leveraging Social Media

Social media platforms like Facebook, Instagram, and Twitter offer excellent opportunities for dental offices to connect with potential patients and build a loyal community.

Social Media Strategies

  • Content Creation: Share educational content, patient testimonials, and behind-the-scenes glimpses of your practice. Use a mix of posts, stories, and live videos to keep your audience engaged.
  • Paid Advertising: Use targeted ads to reach potential patients based on demographics, interests, and behaviors.
  • Engagement: Respond to comments, messages, and reviews promptly. Engage with your audience by hosting Q&A sessions and polls.
  • Contests and Promotions: Run social media contests and promotions to increase engagement and attract new followers.

Benefits of Social Media Marketing

  • Enhanced Visibility: Reach a broader audience and increase brand awareness.
  • Patient Engagement: Build relationships with current and potential patients through interactive content.
  • Cost-Effective: Organic social media efforts can be highly cost-effective, while paid campaigns offer precise targeting.

4. Small Business Marketing

Tailored Marketing Approaches

As a small business, dental offices can benefit from personalized and community-focused marketing strategies.

Effective Small Business Marketing Tactics

  • Community Involvement: Participate in local events, sponsor community activities, and collaborate with other local businesses to increase your practice’s visibility.
  • Referral Programs: Encourage current patients to refer friends and family by offering incentives such as discounts or free services.
  • Networking: Join local business associations and attend networking events to build relationships with other professionals and potential patients.
  • Local Advertising: Advertise in local newspapers, magazines, and online directories to reach your community.

Benefits of Small Business Marketing

  • Stronger Community Ties: Build trust and loyalty within your local community.
  • Cost-Effective: Local marketing efforts often require a lower budget compared to broader campaigns.
  • Targeted Reach: Focus on attracting patients within your immediate vicinity.

5. Direct Mail Marketing

Power of Direct Mail

Despite the digital age, direct mail marketing remains a powerful tool for dental offices to reach potential patients directly.

Direct Mail Strategies

  • Personalized Mailers: Send personalized postcards, brochures, or letters to households in your area. Include special offers or promotions to entice recipients.
  • Targeted Lists: Use targeted mailing lists to reach specific demographics, such as families with young children or seniors.
  • Consistent Campaigns: Implement regular direct mail campaigns to stay top-of-mind for potential patients.
  • Follow-Up: Follow up with recipients through phone calls or emails to convert leads into appointments.

Benefits of Direct Mail Marketing

  • Tangibility: Physical mail can leave a lasting impression and is less likely to be ignored compared to digital ads.
  • Targeted Reach: Direct mail allows for precise targeting based on demographics and location.
  • Measurable Results: Track response rates and ROI through unique codes or offers.

6. Patient Membership Plans: New Patient Generator for Dental Offices

Importance of Patient Retention

While attracting new patients is essential, retaining existing patients is even more critical for long-term success. Patient membership plans are an effective way to enhance patient loyalty and build a new patient generator for dental offices and ensure a steady revenue stream.

Benefits of Patient Membership Plans

  • Predictable Revenue: Membership plans provide a consistent income stream from monthly or annual fees.
  • Increased Loyalty: Patients are more likely to stay with your practice if they feel they are getting value through a membership plan.
  • Enhanced Care: Membership plans often include preventive care services, encouraging patients to seek regular care and reducing emergency visits.
  • Cost Savings: Offer discounts on services for members, making dental care more affordable and accessible.

Implementing a Membership Plan

  • Plan Structure: Design a membership plan that includes preventive care (cleanings, exams, X-rays) and discounts on additional services.
  • Pricing: Set a competitive price point that offers value to patients while ensuring profitability for your practice.
  • Promotion: Promote your membership plan through your website, social media, direct mail, and in-office signage.
  • Patient Communication: Educate patients on the benefits of the membership plan during their visits and follow up with detailed information.

Case Study: BoomCloud™ Software Platform

The BoomCloud™ Software platform has revolutionized patient membership plans for dental offices helping thousands of practices build a new patient generator for dental offices and grow membership patients.

How BoomCloud™ Works

  • Easy Setup: BoomCloud™ offers an intuitive platform that makes setting up and managing membership plans simple.
  • Automated Billing: Streamline billing and payments with automated processes, reducing administrative burden.
  • Patient Management: Track patient memberships, payments, and renewals through a centralized dashboard.
  • Marketing Tools: Utilize built-in marketing tools to promote your membership plan and attract new patients.

Success Stories

  • Increased Memberships: Dental practices using BoomCloud™ have reported significant increases in membership plan enrollments.
  • Improved Retention: Practices have seen higher patient retention rates, leading to more stable and predictable revenue.
  • Enhanced Patient Satisfaction: Patients appreciate the value and convenience of membership plans, resulting in higher satisfaction and loyalty.

7. Reducing Dependence on PPOs

Challenges with PPOs

Participating in Preferred Provider Organizations (PPOs) can be financially challenging for dental offices due to low reimbursement rates and administrative complexities.

Benefits of Reducing PPO Dependence

  • Higher Revenue: Without the constraints of PPOs, practices can set their own fees and improve profitability.
  • Enhanced Patient Care: Focus on providing high-quality care without the pressure of meeting PPO requirements.
  • Reduced Administrative Burden: Minimize the time and resources spent on PPO-related paperwork and billing.

Strategies to Reduce PPO Dependence

  • Increase Fee-for-Service Patients: Attract more fee-for-service patients through effective marketing and membership plans.
  • Focus on Patient Experience: Enhance the patient experience to build loyalty and reduce reliance on PPO patient volume.
  • Educate Patients: Inform patients about the benefits of staying with your practice, even if you are out-of-network, and offer flexible payment options.

Case Study: Successful Implementation of a Membership Plan to Generate New Patients


Nelson Dental, a mid-sized dental practice located in Springfield, faced challenges common in the industry: reliance on PPOs with low reimbursement rates, high administrative burdens, and fluctuating patient inflow. To counter these challenges and secure a stable revenue stream, the practice decided to implement a patient membership plan in partnership with BoomCloud™.

Implementation of the Membership Plan

In January 2022, Nelson Dental launched a membership plan priced at $45 per month. The plan included preventive care services such as cleanings, exams, and X-rays, along with discounts on additional treatments. The practice promoted the membership plan through various channels:

  • Website: Dedicated landing page explaining benefits and easy sign-up process.
  • Social Media: Regular posts highlighting patient testimonials and membership benefits.
  • In-Office Signage: Brochures and posters to inform patients during their visits.
  • Direct Mail: Targeted mailers to households in the Springfield area.


Within a year, Nelson Dental successfully signed up over 1,200 patients for their membership plan. The financial impact was significant, with a Monthly Recurring Revenue (MRR) and Annual Recurring Revenue (ARR) calculated as follows:

  • MRR: 1,200 patients x $45/month = $54,000
  • ARR: $54,000/month x 12 months = $648,000

This predictable revenue stream allowed Nelson Dental to:

  • Enhance Cash Flow: The consistent monthly income improved financial stability, allowing for better resource allocation and investment in advanced dental technologies.
  • Improve Patient Care: With reduced administrative burdens associated with PPOs, the staff could focus more on patient care and personalized service.
  • Attract More Patients: The affordability and benefits of the membership plan attracted new patients who might have otherwise avoided dental care due to cost concerns.

Reducing Dependence on PPOs

Nelson Dental used the success of their membership plan to strategically reduce dependence on PPOs:

  • Educating Patients: They informed patients about the long-term savings and comprehensive care offered by the membership plan compared to PPO insurance.
  • Adjusting Marketing Focus: Marketing efforts shifted towards promoting the membership plan rather than emphasizing PPO acceptance.
  • Enhancing Patient Experience: The membership plan’s inclusive services and discounts fostered a better patient experience, leading to higher satisfaction and retention.

Impact on the Practice

The membership plan transformed Nelson Dental in several ways:

  • Financial Health: The practice’s financial health improved dramatically with the predictable revenue stream, allowing for strategic growth and investment in new technologies and services.
  • Patient Loyalty: Patients appreciated the value and convenience of the membership plan, resulting in increased loyalty and long-term retention.
  • Operational Efficiency: Reduced reliance on PPOs led to lower administrative burdens, freeing up staff to focus on patient care and efficient practice management.
  • Growth Opportunities: The stable income allowed Nelson Dental to expand its services and consider opening additional locations.

Nelson Dental’s implementation of a membership plan through BoomCloud™ proved to be a game-changer. By signing up over 1,200 patients at $45 per month, the practice generated substantial MRR and ARR, which enhanced financial stability, reduced dependence on PPOs, and attracted more patients. This case study highlights the potential of membership plans to transform dental practices by securing predictable revenue, improving patient care, and fostering growth.


Implementing a comprehensive “New Patient Generator for Dental Offices” strategy involves leveraging various marketing techniques, focusing on patient retention through membership plans, and reducing dependence on PPOs. By integrating SEO, PPC, social media, small business marketing, and direct mail marketing, dental practices can attract and retain a steady stream of patients. Additionally, adopting innovative platforms like BoomCloud™ can streamline membership management and enhance patient satisfaction, ensuring long-term success and growth for your practice.

In conclusion, the key to a thriving dental practice lies in balancing patient attraction and retention efforts. By focusing on creating value for your patients and building strong relationships, you can establish a loyal patient base and achieve sustainable growth.

Download "The Million Dollar Membership Plan" E-book!

Learn tactics and strategies from practices that have built a million dollars in recurring revenue from their membership subscriptions alone! Creating a patient membership plan is the smartest strategy to implment in your practice. You will increase patient satisfaction & loyalty, Increase predictable recurring revenue & improve your case acceptence by 3X with members. Download the book Now!