Tired of Insurance Sucking the Life Out of Your Practice? Read This Before You Send That Letter!
Let’s get real.
Insurance companies have been lowballing you, nickel-and-diming every procedure, and generally acting like the world’s most annoying “partner.” You’re doing root canals on reimbursement rates that haven’t changed since Friends was still on the air.
You’re ready to send the dreaded “sample letter to patients no longer accepting dental insurance.”
But you’re terrified.
“What if they all leave?”
“What if my schedule looks like Blockbuster’s on a Tuesday night in 2024?”
Here’s the truth:
Going insurance-free is the best move you’ll ever make.
And with the right letter (and a bulletproof membership plan), you’ll keep your best patients, 2X-4X your revenue per patient, and finally break free from insurance shackles.
From Fear and “What If?” to Freedom and Predictable Profits
Meet Dr. Brian.
He was up to his eyeballs in insurance paperwork, fighting for every dollar. Burnout city.
He decided enough was enough.
But instead of sending a cold, clinical “we no longer accept insurance” letter, he did something radical:
He invited patients to join his new in-house membership plan—powered by BoomCloud™—and positioned it as a perk, not a punishment.
The result?
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80% of patients stayed with the practice
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Over 320 joined his membership plan within a year
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Monthly Recurring Revenue (MRR): $10,200
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Annual Recurring Revenue (ARR): $122,400
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Revenue per patient jumped 2.6X
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Stress levels… dropped to zero
Here’s the lightbulb: Patients crave clarity, value, and simplicity—not insurance chaos.
Give them a reason to stay, and most will!
The Ultimate “Sample Letter to Patients No Longer Accepting Dental Insurance” (Steal This!)
Dear [Patient Name],
We have some important updates about your dental care at [Your Practice Name].
For years, we have partnered with dental insurance companies in an effort to make quality care accessible for our patients. However, recent changes in insurance reimbursement rates, increased administrative demands, and endless coverage limitations have made it harder for us to deliver the level of care and service you deserve.
So, effective [Date], we will no longer be in-network with any dental insurance providers.
But don’t worry—this isn’t a goodbye, it’s a new beginning!
Here’s what this means for you:
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You can still be a patient here and receive the same world-class care you’re used to.
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We’ll provide you with all the paperwork you need to claim out-of-network benefits (if your plan allows).
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And best of all, we’re rolling out our exclusive [Practice Name] Membership Plan powered by BoomCloud™!
Our Membership Plan includes:
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2 cleanings, exams, and all X-rays per year
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1 emergency exam
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15-20% savings on ALL other services
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No deductibles, waiting periods, or annual maximums
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One simple monthly or annual payment (no surprises!)
We built this plan to give YOU the freedom to get the treatment you need—when you need it—without insurance companies getting in the way.
Questions? Ready to join?
Call us at [Phone Number] or visit [Practice Website] to sign up instantly.
Thank you for being part of our dental family! We’re excited for this next chapter with you.
With gratitude,
Dr. [Your Name] & Team
The Stats: Why Membership Programs Crush Insurance (and Patients Actually Prefer Them)
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Up to 15% of U.S. dental patients are on a membership plan—and that number is exploding (ADA)
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Practices with membership plans report 2X–4X more revenue per member patient vs. insurance-only (BoomCloud™ Data)
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Average MRR for 300 members at $30/mo: $9,000 (predictable income, rain or shine)
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Membership patients stick around 2.5x longer and refer more friends (because they LOVE being “VIPs”)
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92% of patients on membership plans say they’d never go back to insurance-only care (BoomCloud™ User Survey)
Why the “Letter” Is Only Step One—The Real Magic is Membership (Case Study)
Take Dr. Annie in Texas. She sent a warm, honest letter using the “sample letter to patients no longer accepting dental insurance” framework.
She went ALL IN on her BoomCloud™ membership program, marketing it in the letter, on her website, and at every visit.
Her results in year one:
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400+ patients signed up as members
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MRR: $12,000
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ARR: $144,000
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Members spent 3.5x more per year than PPO patients
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Fewer cancellations, higher treatment acceptance (78% for members vs. 41% for insurance patients)
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She stopped caring about insurance drama and started focusing on care
Pro Tips to Make Your Transition Letter (and Membership Plan) a Total Win
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Lead with empathy: Explain why you’re dropping insurance (rising costs, patient experience)
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Frame it as an upgrade: “You’re VIP now, not just a number in a database”
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Pitch the membership plan early and often: In the letter, on calls, in-office, on your website, everywhere
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Make sign-up frictionless: Use BoomCloud™ for online signups, auto-renewals, and reminders
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Show the savings: “Save 20%+ on care compared to insurance copays, with no surprises”
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Educate your team: Staff must be able to answer membership questions like pros
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Follow up: Send a FAQ, a video, or call high-value patients to answer questions
Ready to Flip the Insurance Script and Grow Your Practice for REAL?
Don’t just copy the “sample letter to patients no longer accepting dental insurance.”
Use it as your launchpad.
Here’s how to build your own profit-boosting, loyalty-building membership machine:
Download the Million-Dollar Membership Plan Ebook
Take the Six-Figure Patient Membership Plan Course
Schedule a Demo of BoomCloud™
Create Your BoomCloud™ Account for FREE
Final Thoughts: Stop Letting Insurance Run Your Practice—You’re In Charge Now
Sending your “sample letter to patients no longer accepting dental insurance” doesn’t mean you’ll lose your patient family.
In fact, with a compelling letter, a patient-focused membership plan, and a killer team, you’ll come out stronger, happier, and more profitable.
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Stop being the insurance company’s pawn.
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Double or triple your revenue per patient.
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Create a predictable, scalable, stress-free practice.
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Serve patients the way you always wanted.
Resources & Links
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Download the million-dollar membership plan ebook: https://boomcloud.myclickfunnels.com/million-dollar-book
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Take The Six-Figure Patient Membership Plan Course: https://www.boomcloudapp.com/six-figure-membership-course
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Schedule a Demo of BoomCloud™: https://boomcloudapps.com/demo-schedule/
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Create Your BoomCloud™ Account For FREE: https://www.boomcloudapp.com/main-online-demo-and-sign-up-page
