Dental Billing Training
(Or: How to Escape PPO Hell & Build a Recurring Revenue Machine with Memberships!)
Let’s Talk About Dental Billing… AKA The Root Canal of Running a Practice
If you’re a dentist, office manager, or front desk warrior, you already know that dental billing can be a soul-crushing nightmare.
Insurance companies denying claims for no reason.
Patients ghosting you after “forgetting” to pay their balance.
Writing off THOUSANDS of dollars because PPOs cut your fees in half.
Sound familiar? You’re not alone. The traditional dental billing system is broken, and if you’re not careful, it will destroy your profitability faster than you can say “insurance write-off.”
But here’s the good news: You don’t have to play the insurance game.
Enter the Membership Model.
No more chasing payments.
No more fighting with PPOs.
Predictable, recurring revenue that lands in your bank account every month.
Today, we’re covering:
✅ Best practices for dental billing training & how to actually get paid.
✅ Why memberships are the ultimate solution to your billing headaches.
✅ A real-life case study of a practice that added $20K+ in Monthly Recurring Revenue (MRR) with BoomCloud.
✅ How to optimize revenue per patient & create a profitable, stress-free practice.
Let’s go.
Step 1: Best Practices for Dental Billing Training (So You Actually Get Paid)
Before we dive into why membership plans are the future, let’s make sure you’ve got your billing game locked in.
1. Train Your Team to Verify Insurance BEFORE the Patient Arrives
Mistake #1: Waiting until AFTER the appointment to verify insurance.
Why is this a problem? Because if their plan doesn’t cover the procedure, you’ll either:
❌ Look like the bad guy for charging out-of-pocket.
❌ Waste time submitting claims that get denied.
Pro Tip: Have your front desk team verify benefits at least 48 hours before the appointment.
2. Be Upfront About Costs (Because Nobody Likes a Surprise Bill)
Mistake #2: Not discussing financials before treatment.
Nobody wants to hear “Oh, by the way, you owe $500 today” AFTER they’ve been numbed up.
Pro Tip: Use a financial consent form to explain out-of-pocket costs BEFORE treatment starts.
3. Submit Claims the SAME DAY as Treatment
Mistake #3: Letting claims pile up for weeks.
The longer you wait, the longer it takes to get paid.
Delayed claims increase the chance of denials & lost revenue.
Pro Tip: Batch-submit claims daily so your practice’s cash flow stays steady.
4. Follow Up on Unpaid Claims Every 14 Days
Mistake #4: Assuming insurance companies will process claims quickly.
Insurance companies LOVE delaying payments. It’s part of their business model.
Pro Tip: Set up an automated system to follow up on unpaid claims every 14 days.
Step 2: Why Membership Plans Are the Ultimate Billing Solution
Even if you master traditional billing, there’s one big problem:
PPOs are eating into your profits.
Insurance companies control your pricing.
Patients drop off when their insurance changes.
So what’s the solution? A membership plan.
How Membership Plans Work
Patients pay you a flat monthly or annual fee.
Preventive care (cleanings, exams, X-rays) is covered.
Patients get discounts on additional treatments.
NO insurance middlemen.
NO billing nightmares.
NO more chasing payments.
Membership patients = recurring revenue + higher case acceptance.
Want to launch a membership plan today? Check out BoomCloudApps.com.
Step 3: The Power of MRR & ARR (How to Build a 6-Figure Recurring Revenue Stream)
One of the biggest advantages of membership programs is predictable, recurring revenue.
Understanding MRR & ARR
✔️ MRR (Monthly Recurring Revenue): The total revenue your membership plan generates every month.
✔️ ARR (Annual Recurring Revenue): The total revenue your membership plan generates every year.
How Membership Plans Increase Revenue per Patient
Membership patients visit 2X to 4X more often.
They spend MORE on treatments (because they’re financially committed).
They don’t leave when their insurance changes.
The Math of Membership Revenue Growth
500 membership patients at $35/month = $17,500 MRR
$17,500 x 12 months = $210,000 ARR
If each member spends 2X more, that’s an extra $300K+ in treatment revenue!
Imagine what happens when you scale to 1,000+ members.
Check out BoomCloudApps.com to start scaling today!
Step 4: Real-Life Case Study – How One Dentist Added $20K in MRR with BoomCloud
Dr. Emily Carter was drowning in insurance write-offs.
She launched a membership plan with BoomCloud.
In 12 months, she had 600+ members paying $35/month.
That’s $21,000/month in predictable revenue—BEFORE treatment sales!
Her practice grew 2X faster because members spent more on high-ticket treatments.
Want these results? Visit BoomCloudApps.com to start your membership program today!
Final Thoughts: Stop Fighting Insurance & Build a Profitable Practice
If you’re sick of insurance headaches & billing nightmares, it’s time to make a change.
✅ Train your team on best billing practices.
✅ Submit claims fast & follow up on unpaid balances.
✅ Ditch PPOs & build a membership plan for recurring revenue.
✅ Focus on MRR & ARR to scale your practice profitably.
Want to start today? Visit BoomCloudApps.com and launch your membership plan now!
