No Longer Accepting Dental Insurance Letter Template + Membership Strategy

“We’re No Longer Accepting Dental Insurance”—Now Watch Our Revenue Skyrocket

Let’s rip off the Band-Aid: You’re not a hostage of PPOs.
You’re a healthcare entrepreneur. A practice builder. A smile-making revenue machine.

So why are you letting dental insurance companies cap your fees, drag out payments, deny legit claims, and train your patients to think you’re just a “network provider”?

Here’s what dentists across the country—especially in high-overhead states like California—are realizing:

You don’t need dental insurance. You need a plan.

And the first step to reclaiming your freedom (and boosting your revenue)?
A strong, clear, no-fluff “No Longer Accepting Dental Insurance” Letter Template—backed by a BoomCloud™ membership program that turns lost PPO dollars into monthly, predictable income.

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STORY: How One Dentist Dropped Insurance and Gained $360K in ARR

Dr. Martin from Northern California was burning out on insurance madness.

• He was writing off 30%+ on every PPO patient

• Spent over 25 hours/month dealing with claim denials

• Had zero predictable income

Then one day, after a third appeal rejection for a crown, he said:
“Screw it. We’re going insurance-free.”

But he didn’t stop there. He launched a BoomCloud™-powered dental membership plan at the same time.

Here’s what happened within a year:

• 630 Membership Patients

• $30,240 in MRR (Monthly Recurring Revenue)

• $362,880 ARR (Annual Recurring Revenue)

• Increased treatment acceptance from 39% to 82%

• Fired two insurance companies (and didn’t lose a single hygienist hour)

And it all started with one powerful letter.

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THE TEMPLATE: “We’re No Longer Accepting Dental Insurance”

You don’t need to write a novel.
Just clarity. Confidence. Compassion. And a better alternative. Here’s your copy-paste-ready letter:

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Subject: Update About Your Dental Insurance Coverage

Dear [Patient First Name],

We want to thank you for choosing us as your dental care provider. Our mission has always been simple: to deliver outstanding care in a way that respects your time, your health, and your budget.

Effective [Date], we will no longer be in-network with any dental insurance plans.

Here’s why:

Insurance companies often dictate what kind of care we can provide, delay reimbursements, and restrict access to treatments you may need. That just doesn’t align with the quality of care we believe in.

But don’t worry—we’ve created something better.

Introducing the [Your Practice Name] Smile Plan, a simple and affordable monthly membership plan powered by BoomCloud™. It’s designed to make quality care accessible—without the insurance headaches.

Your Membership Includes:

✅ 2 Cleanings & Exams per Year
✅ All X-rays Included
✅ Up to 20% Off All Other Services
✅ NO deductibles, NO claim forms, NO waiting periods

It’s stress-free dentistry—on your terms.

Ready to simplify your care?
Click here to learn more or sign up

Thank you for your trust and loyalty. We’re excited about this next chapter and can’t wait to serve you with even more freedom and flexibility.

Warm regards,
Dr. [Your Name] + The [Your Practice Name] Team

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✨ Want a downloadable PDF version of this letter? I’ll make one for you next if you want.

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Dropping Insurance Is Scary—But Staying In-Network Is Scarier

Russell Brunson calls this the “epiphany bridge” moment—where your belief shifts from “I can’t drop insurance” to “I can’t afford NOT to.”

And here’s the stat that seals the deal:

Membership patients spend 2x–4x more than insurance patients.
Why? Because they accept more treatment and don’t play “let me check my coverage” games.

With BoomCloud™, you get the software and system to:

• Build tiered membership plans

• Collect recurring revenue

• Track MRR/ARR like a SaaS CEO

• Reduce churn

• Replace PPO revenue with something profitable and predictable

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STATS: How Membership Patients Stack Up Against Insurance Zombies

BoomCloud™ helps you make these numbers trackable and scalable—without duct tape and spreadsheets.

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Launch Your Membership Plan the Right Way

Ready to go insurance-free and NOT freak out?

Here’s your 3-step action plan:

1️⃣ Use This Letter Template

Customize it, brand it, and send it via:

• Email

• Printed mailers

• In-office signs

• Front desk scripts

• SMS follow-ups with sign-up links

2️⃣ Launch a BoomCloud™ Membership Program

Use BoomCloud™ to:

• Set pricing tiers

• Automate billing & renewals

• Track MRR/ARR

• Enroll patients easily (with QR codes, links, tablets at checkout)

3️⃣ Market Your Membership Like a Pro

• Run paid FB/Instagram ads: “No Insurance? No Problem.”

• Promote it on your website’s homepage

• Feature testimonials from happy members

• Offer referral incentives: $25 credit for both patient + referral

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CASE STUDY: Smile City Dental (Fresno, CA)

They dropped 3 PPOs in 6 months and launched BoomCloud™ with 2 plans:

• Preventive ($34/month)

• Perio Maintenance ($57/month)

Results in 9 months:

• 718 active members

• $31,400 MRR

• +200% increase in hygiene reappointment rate

• Patients said they felt “more cared for and less nickel-and-dimed.”

BoomCloud™ helped them:

• Set up onboarding sequences

• Manage billing with zero stress

• Recover 92% of failed credit card attempts with automation

• Monitor KPIs weekly

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FAQ: “But Will Patients Actually Stay?”

Yes. Here’s why:

• You’re not taking something away—you’re giving them a BETTER option

• Insurance frustrates them too

• Your membership makes care feel more affordable, flexible, and clear

Patients don’t want to lose you—they just want to understand what comes next.

This letter template + BoomCloud™ = confidence, clarity, and conversions.

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RESOURCES TO GO NEXT-LEVEL

• Download the Million-Dollar Membership Plan eBook

• Take the Six-Figure Patient Membership Plan Course

• Schedule a Demo of BoomCloud™

• Create Your FREE BoomCloud™ Account

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