Real Talk: If You’re Not Tracking KPIs, You’re Not Running a Business — You’re Just Wingin’ It
Dental KPI Template Talk!
Let’s be honest.
You didn’t go to dental school to become an Excel wizard. But if your only “data” is what your front desk tells you on a sticky note, then we’ve got a problem.
Because the truth is:
“What gets measured gets improved. What doesn’t get measured burns out your team and drains your bank account.”
– Jordon Comstock, CEO of BoomCloud™
Your numbers are your dashboard, your health check, and your GPS to growth. So stop ignoring them.
Time to grab this dental KPI template and learn how to actually use it.
You Don’t Need More Patients — You Need More From the Ones You’ve Got
Everybody’s out here chasing new patients like it’s the only path to growth.
Wrong.
You can scale smarter by increasing:
✅ Revenue per patient
✅ Treatment acceptance
✅ Retention
✅ Recurring revenue (ahem… membership plans)
But none of that happens if you’re not tracking your damn KPIs.
Story: Dr. Gomez Was Busy. But Broke.
Dr. G was booked solid. Running from op to op. Production looked great. But cash flow? Ugly.
He wasn’t tracking:
❌ Missed opportunities
❌ Treatment acceptance
❌ Churn
❌ Recurring revenue
❌ Profit margins
We helped him set up a KPI dashboard using BoomCloud™. Added in membership tracking. Cleaned up his systems.
6 months later:
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$11,400 MRR
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373 active members
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2.8x increase in RPP
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Treatment acceptance up 49%
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No more guessing
Now he runs a real business. Not a chaotic clinic held together by duct tape and vibes.
The Ultimate Dental KPI Template
You don’t need 43 spreadsheets and a PhD in accounting. You need the right KPIs tracked consistently.
Here’s what matters:
✅ MRR – Monthly Recurring Revenue
Your membership plan’s monthly cash flow. Predictable. Powerful. Beautiful.
If you’re not tracking this, you’re not maximizing your model.
✅ ARR – Annual Recurring Revenue
MRR × 12 = Your yearly baseline revenue from memberships alone.
Example:
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300 members × $39/month = $11,700 MRR
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$11,700 × 12 = $140,400 ARR
Before a single crown or filling.
BoomCloud™ shows you this in real time. No calculator required.
✅ RPP – Revenue Per Patient
How much your average patient spends each year.
Track this by category:
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PPO Patient: ~$500
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FFS Patient: ~$1,000
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Membership Patient: $1,500–$2,400+
Higher RPP = healthier practice.
✅ Treatment Acceptance Rate
Are patients saying “yes” to the care they need?
Target: 70%+
Use BoomCloud™ data + your PMS to get this dialed in.
✅ Patient Retention Rate
Are your patients sticking around or ghosting you?
Membership patients = higher retention. Duh.
If you don’t know your retention rate, you’re likely burning through patients faster than you can replace them.
✅ Membership Churn Rate
% of members who cancel each month.
Low churn = high loyalty.
Track this monthly and fix leaks fast.
Target: under 5%
✅ Member Count Growth
Track how many patients are joining your plan monthly.
Goal: +10–20 members/month. Or go bigger.
BoomCloud™ breaks this down by source (web, in-office, referral).
✅ Referral Rate
How many of your current patients are referring new ones?
Create a referral program:
“Refer a friend, get a free whitening kit!”
BoomCloud™ can help track that too.
✅ Review Count & Rating
Google reviews = trust = clicks = new patients.
Target:
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100+ reviews
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4.8+ star rating
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Mention your membership plan in the replies!
✅ Marketing ROI
If you’re spending $1,000/month on ads, are you getting $3,000 back?
Use UTM links + BoomCloud™ landing pages to track conversion from:
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Google Ads
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Facebook / IG
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Email campaigns
If you don’t know your ROI, you’re playing marketing roulette.
The Membership Magic: Why These KPIs Matter More with Recurring Revenue
Here’s the thing…
Membership plans make your business:
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More predictable
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More profitable
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Less stressful
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More valuable if you ever sell
And if you’re not tracking your membership-specific KPIs, you’re leaving thousands on the table.
BoomCloud™ gives you:
✅ Live dashboard
✅ Recurring revenue tracking
✅ Growth charts
✅ Churn alerts
✅ Conversion analytics
It’s like QuickBooks and Netflix had a baby — and that baby knows your AR numbers.
Schedule your BoomCloud™ demo now
Why This Isn’t Just About “Data”
This isn’t about being a spreadsheet nerd.
It’s about:
Knowing when to hire
Identifying your leakiest buckets
Doubling down on what works
Stopping what doesn’t
Scaling with confidence
No more blindfolded business decisions.
KPIs = freedom
Final Thoughts: Want More Control? Know Your Numbers.
Most practices are on the revenue rollercoaster.
But the smartest practices? They’re calm, confident, and cash-flow positive every month — because they’re tracking what matters.
Here’s your 3-step plan:
✅ Launch a membership plan with BoomCloud™
✅ Start tracking the KPIs that count
✅ Scale MRR, ARR, RPP like a pro
“Running a practice without KPIs is like adjusting a spine blindfolded. You might get it right. But probably not.”
– Jordon Comstock
Resources for KPI-Obsessed (And KPI-Ready) Dentists
Ready to Own Your Numbers?
✅ Schedule your BoomCloud™ demo
✅ Start tracking real KPIs
✅ Scale with precision and confidence
Let’s make your practice a profit-generating, data-driven, patient-loved machine.
Let’s go.
